We all know complex challenges, regardless of the field we are currently in. To be prepared for complex tasks in everyday life, I present the „Pocket-Sized Task Framework“. This framework, with its mere seven simple steps, offers a holistic approach to tackling all kinds of challenges in a structured and planned manner.
- Define Goals and Scope
Every task resolution should begin with a clear objective. What do I want or need to achieve? It’s also important not to forget about scoping. What area are we talking about? What is the specific subject of consideration? This first phase lays the foundation for successful task resolution and ensures a targeted approach. - Identify Stakeholders
Then, it’s essential to identify all relevant stakeholders. Who is affected? Who can provide input? It’s worthwhile to consider the different perspectives and needs of stakeholders to understand the motives behind their actions. - Gather Information
A problem can only be solved if one is fully informed about all significant aspects. Thorough information gathering can provide a realistic picture of the current situation. Depending on the specific case, this can be done through various means, such as technical audits to simple surveys of stakeholders. The more comprehensive the situation picture, the more likely one can find suitable measures that are tolerated by those affected in the next steps. - Problem Analysis
Only now do we turn to the problems. Based on the situation picture, potential risks and vulnerabilities – the problems – are to be examined. What are the current problems? How do they affect things? What obstacles exist? Which aspects make a life situation problematic? This part is not easy – but the advantage of this method is that the problem analysis is preceded by 3 steps that set the focus and ensure not to drift off-topic. - Plan Measures
Based on the problem analysis, concrete measures for remedy are to be developed. In this phase, the insights gained are transformed into practical steps for improvement and security. - Implementation and Monitoring
The best planning is useless without effective implementation and monitoring. This step ensures that the measures are carried out as planned. - Lessons Learned
Finally, the entire approach is evaluated. What worked? What could be improved? This framework is not a rigid tool – through continuous improvement, it can be adapted and individualized to one’s needs.
The Pocket-Sized Task Framework offers a structured yet flexible approach that is applicable to a wide variety of life situations across different fields. It enables you to engage in effective task resolution. This way, you can proactively meet challenges and continuously develop yourself and your skills.